Full-Time Marketing & Operations Assistant

Full-Time Marketing & Operations Assistant

American Debate | Agape Consulting Group
Remote — Philippines | Full-Time | 40 Hours/Week | Long-Term

About Us

American Debate | Agape Consulting Group is a U.S.-based education organization that works with schools and school districts to provide professional development, educational programs, and opportunities for educators and students.

We are looking for an exceptional Marketing & Operations Assistant to become a long-term member of our team.

This is not a basic Virtual Assistant or data-entry position.

We need someone who is highly organized, communicates professionally, follows through without constant reminders, and can take ownership of both our day-to-day operations and marketing efforts.

Our ideal candidate sees something unfinished and thinks:

“What needs to happen next to get this completed?”

WHAT YOU WILL DO
1. Email & Daily Administration

You will help manage our administrative email account and make sure important communications do not get lost or forgotten.

Responsibilities include:

Monitor incoming emails throughout the workday
Respond professionally to routine emails
Identify emails requiring action
Forward or assign matters to the appropriate team member
Follow up when responses or actions are still needed
Maintain an organized communication/activity log
Set follow-up dates
Track outstanding items until completed
Keep management informed of important or urgent matters

You are not expected to know every answer.

You are expected to make sure the appropriate person responds and that important matters don't fall through the cracks.

2. Professional Development Operations

You will help coordinate our professional development programs with schools and school districts.

Responsibilities include:

Maintain records for active schools and districts
Track professional development programs purchased
Coordinate with our team regarding scheduling
Communicate with instructors
Confirm PD dates and instructors
Track upcoming and completed PD sessions
Collect attendance records and proof of work
Identify missing documentation
Follow up with team members when information is missing
Keep school/program records organized
Communicate important information to our Bookkeeping & Billing team when needed

You will NOT be responsible for bookkeeping, bank reconciliation, accounting, or managing QuickBooks.

We are hiring a separate person for those responsibilities.

3. Principal & School Research

A major responsibility of this position is helping us develop new relationships with schools and school districts.

You will:

Research schools and school districts
Identify principals and other education decision-makers
Find and verify professional contact information
Build our database of principals and administrators
Keep contact information accurate
Organize contacts by school, district, position, location and campaign
Identify potential professional development opportunities

We want our database of school decision-makers to continually grow.

4. Constant Contact & Email Marketing

You will help manage our ongoing outreach to principals, administrators and other education decision-makers using Constant Contact.

Responsibilities include:

Manage Constant Contact campaigns
Import and organize contact lists
Clean email lists
Segment contacts
Create professional email campaigns using approved messaging
Schedule and send campaigns
Monitor opens, clicks, replies and unsubscribes
Identify contacts who engage with campaigns
Maintain lists of high-priority prospects
Follow up with principals who have not responded
Personally follow up with interested prospects
Test subject lines and messaging
Track campaign results
Recommend ways to improve results

Our objective is:

Identify Schools → Reach Decision-Makers → Follow Up → Start Conversations → Generate PD Opportunities

We are not interested in simply sending thousands of emails. We want someone who understands that consistent, organized follow-up creates opportunities.

5. Lead Follow-Up & Business Development Support

When a principal or administrator expresses interest, you will help make sure the opportunity does not disappear.

You will:

Respond professionally to inquiries
Send approved program information
Schedule follow-ups
Keep records of interested schools
Maintain a lead/prospect tracker
Follow up with prospects
Identify prospects requiring management attention
Coordinate meetings when necessary
Move interested schools toward the next step

Every prospect should have a clear:

STATUS → NEXT ACTION → RESPONSIBLE PERSON → FOLLOW-UP DATE

6. Website Management

You will help maintain and improve our websites.

Responsibilities may include:

Update website text
Add/change photographs and videos
Create and edit pages
Improve layouts
Create professional development landing pages
Add programs and services
Add testimonials and success stories
Maintain contact/inquiry forms
Check links and website functionality
Make routine design improvements
Make sure pages display professionally on desktop and mobile

Experience with Squarespace is strongly preferred.

You do not need to be a programmer or advanced web developer.

7. Basic SEO & Online Visibility

You will gradually help improve our online visibility.

Responsibilities may include:

Basic keyword research
Page titles and meta descriptions
Heading structure
Website copy optimization
Image alt text
Internal linking
Google Search Console
Google Analytics
Basic website/search performance monitoring
Content ideas
Publishing approved educational content

Advanced technical SEO is not required.

YOUR PRIORITIES

Your responsibilities will not all have the same priority.

PRIORITY #1 — Current Programs & Communication

Make sure active school programs are organized, scheduled, documented and followed through.

PRIORITY #2 — New Business

Consistently identify principals and schools, conduct outreach, follow up with prospects and help generate new professional development opportunities.

PRIORITY #3 — Marketing

Manage Constant Contact campaigns, prospect lists and ongoing outreach.

PRIORITY #4 — Website & SEO

Maintain and gradually improve our website and online presence.

When an active school needs something, that comes before changing a webpage or working on SEO.

WEEKLY REPORT

At the end of each week, provide management with a concise report covering:

Operations: Important emails/issues, PDs scheduled, PDs completed, missing documentation, outstanding actions.

Business Development: New principals/schools researched, contacts added, outreach completed, follow-ups completed, responses received, interested schools and opportunities requiring attention.

Marketing: Constant Contact campaigns sent, campaign results and notable engagement.

Website/SEO: Work completed and recommended next steps.

Management Attention: Anything requiring a decision or action from management.

WHO WE ARE LOOKING FOR

We want someone who is:

Extremely organized
Proactive and dependable
Detail-oriented
Excellent in written English
Comfortable communicating professionally with U.S. educators
Strong with Google Sheets/Excel
Persistent with follow-up
Comfortable with email marketing
Good at internet research
Able to learn new systems quickly
Able to manage multiple responsibilities
Comfortable working independently
Comfortable asking questions when necessary
Interested in a long-term position

We do not want someone who waits to be told what to do every hour.

We want someone who can eventually take ownership of their responsibilities.

SKILLS

Strong proficiency with:

Gmail
Google Workspace
Google Drive
Google Docs
Google Sheets
Microsoft Excel
Internet research
Professional English email communication

Experience with several of these is strongly preferred:

Constant Contact

Email marketing
Lead generation
Contact/database management
Squarespace
Canva
SEO
Google Search Console
Google Analytics
CRM systems

Experience working with U.S. businesses, schools, education organizations or professional development providers is a plus.

POSITION DETAILS

Full-Time — 40 Hours Per Week

Remote — Philippines

Long-Term Position

Some overlap with U.S. Eastern Time business hours is required.

Compensation will depend on experience, skills, written English ability and availability.

HOW TO APPLY

Begin your application with the exact words:

BETTER THINKERS, SPEAKERS & LEADERS

Then complete the following.

TASK 1 — Principal Email

A school principal writes:

“Hello, I received information about your professional development programs. We may be interested in providing professional development for our teachers. Could you send me additional information about your programs and pricing?”

Write the actual email you would send back.

TASK 2 — Follow-Up

You emailed a principal seven days ago about our professional development programs and received no response.

Write the actual follow-up email you would send.

Then tell us in 2–3 sentences what you would do if there is still no response.

TASK 3 — Organization

You have these situations:

School A: A PD is scheduled for next week, but the instructor has not confirmed.

School B: Two PDs were completed, but proof of work is missing.

School C: A principal emailed yesterday asking for information about our programs. Nobody has responded.

School D: A principal received our marketing email two weeks ago, opened it several times and clicked the link, but has not contacted us.

School E: Everything is complete. No action is required.

Tell us:

What would you do for each school?
What order would you address them in?
How would you make sure nothing gets forgotten?
TASK 4 — Constant Contact

Tell us about your experience with Constant Contact.

If you haven't used Constant Contact, tell us which email-marketing platforms you have used.

Suppose you send an email campaign to 2,000 school administrators. What information would you examine afterward, and what would you do with it?

TASK 5 — Website

Please provide links to up to 3 websites you have personally worked on.

For each, explain exactly what you did.

If you were given a Squarespace website that looked good on desktop but poor on mobile, explain how you would approach improving it.

TASK 6 — Rate Your Skills

Rate yourself 1–10 in:

Google Sheets
Excel
Professional English Writing
Constant Contact

Email Marketing
Lead Generation
Internet Research
Canva
Squarespace
SEO
Google Search Console
Google Analytics

TASK 7 — About You

Please tell us:

Where in the Philippines are you located?
How many years have you worked remotely?
What was your most recent position?
Why did you leave or why are you considering leaving?
Can you work 40 hours per week?
What hours do you normally work in Philippine Time?
Can you overlap several hours with U.S. Eastern Time?
What is your desired monthly salary in USD?
Are you currently working for other clients?
If hired, would this be your primary full-time position?

Finally, in 100 words or less, tell us why you would be a good fit for this position.