General VA / Fulfillment Manager

Are you a fast-moving, tech-savvy executor who thrives in a startup environment?

We're looking for a highly resourceful VA / Fulfillment Manager to become a key hire in a fast-growing digital marketing agency where we help online fitness coaches scale their businesses.

This is a right-hand role where you'll own the day-to-day fulfillment machine: client onboarding, content quality control, client communication, and internal systems.

A lot of our workflow is supported by AI systems and automations, so you'll be expected to learn and use these tools as you grow into the role. You don't need to be an AI expert. We're looking for someone who is curious, learns quickly, and enjoys figuring out new technology.

If you have experience with Claude, Claude Code, Claude Cowork, AI tools, automations, or coding/vibe coding, that's a big plus.

⚠️ IMPORTANT: Applying on this job platform DOES NOT confirm your application.
FIRST read the full post below, then complete the application form here:

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✅ About Us

SocialFlow is a done-for-you client acquisition agency for online fitness coaches. We run the content, ads, and systems that let coaches focus on what they do best – coaching – while we fill their calendars with qualified leads.

We're a small, fast-moving remote team where every person's work directly shows up in client results.

✅ Position Overview

This hire owns the fulfillment engine.

You'll make sure every client is onboarded cleanly, every piece of content meets our quality bar, and every client knows what's happening with their account.

We already have systems, SOPs, AI tools, and automations in place to help you execute efficiently. As you become more experienced, you'll take on more responsibility and eventually have the opportunity to grow into an Operations Lead / Team Lead position.

✅ What You'll Be Doing

– Client onboarding – emails, form submissions, setting up folders; every new client gets a clean, fast start
– Creative direction & quality control – checking video edits, building content schedules with AI, and posting content for clients
– Client communication – updates so clients always know what's happening
– Internal systems – keeping Google Sheets, trackers, and ---------- boards accurate and up to date
– Ads tracking & refreshing – refreshing & creating ads using our SOPs and AI systems
– SOPs – following our SOPs and helping build/update them when systems change
– AI systems – learning and using our AI tools and automations to complete tasks more efficiently
– Project-based tasks – CRM cleanup (GoHighLevel), file organization, and other scoped tasks with SOPs
– End-of-day reports – a short daily summary: what got done, what's blocked, what's next

✅ Requirements

– Fluent English (written and verbal) – this role is client-facing
– Experience with client success / account management (agency or online business experience is a big plus)
– Knows their way around GoHighLevel, ---------- , Google Sheets/Drive, Slack, Canva, and Meta Ads (basic)
– A sharp eye for content quality – you can watch a video edit and tell what's off
– Great at following SOPs and taking initiative when none exist
– Quick learner and fast executor – no hand-holding needed
– Comfortable learning new AI tools and systems
– Reliable presence in your three daily windows, Monday–Saturday
– Hungry to grow inside a fast-moving team

✅ AI / technical experience is a major plus:
Claude, Claude Cowork, AI agents, automations, coding, or vibe coding.

✅ What You Get

– $1,000–$1,300/month flat base retainer depending on experience
– Client retention (churn) bonus – up to $100–$500/month
– Realistic initial monthly total: $1,100–$1,500
– Clear path to $2,000–$3,000/month consistent base compensation as you take on more responsibility
– Opportunity to grow into an Operations Lead / Team Lead
– Hands-on training from a founder scaling fast
– 100% remote, structured but flexible schedule

We're looking to bring someone in, develop them within the company, and keep increasing their compensation as their responsibility and value increase.

❌ This Role Is NOT for You If…

– You need micro-managing
– You aren't hungry to learn fast
– You dislike learning new tools
– You prefer to do the same thing every day
– You aren't proactive or willing to take ownership

✅ Apply Now If You're…

– A builder who wants to grow with a high-performance team
– Interested in AI and new technology
– Ideally experienced with Claude, Claude Code, Claude Cowork, or coding
– Looking to take full ownership of your work
– Eager to learn the ins and outs of agency operations
– Proactive and takes initiative

⚠️ To Prove You Read This Far

In the "Location" field of your application form, the word "GREENLIGHT" must be entered.

Applications without it are automatically rejected.

✅ How to Apply

Complete the application form here: