Operations, Bookkeeping & Client Coordinator

Operations & Client Coordinator (Remote)
City Lights Beauty Agency | Luxury Commercial Beauty + Talent Agency

City Lights is a luxury beauty and talent agency serving corporate productions, brand activations, conferences, photoshoots, and high-end events across Chicago, LA, Tampa, Miami, and beyond. With nearly 20 years of on-set experience behind us, we're scaling into recurring corporate partnerships and launching a new talent agency division.

We're looking for an organized, polished right hand to manage client communication and keep the books clean so the agency can keep growing.

What you'll do
- Be the first point of contact for clients via email, SMS, and phone, handling inquiries, follow-ups, and booking logistics with a professional, luxury-level tone
- Manage monthly bookkeeping in QuickBooks: invoicing, payments, reconciliations, expense categorization, and contractor payouts
- Keep client records, pipelines, and follow-ups current in our CRM (GoHighLevel)
- Coordinate scheduling details between clients and our artist and talent teams
- Support social media posting and scheduling across our brand channels

Requirements
- Fluent English, written and spoken, with a confident, professional communication style
- Proficient in QuickBooks and small business bookkeeping
- Comfortable on the phone with corporate clients and decision-makers
- Highly organized, detail-oriented, and proactive about follow-up
- Reliable availability during US Eastern business hours

Nice to have
- Social media management experience, especially for a luxury, beauty, or events brand
- Meta Ads Manager experience
- GoHighLevel or similar CRM experience
- Background in agencies, production, or events

Room to grow alongside the agency - PAY: $500 for the first month, $600 month 2, $700 month 3. After each month we'll review your performance with the opportunity for uncapped income with commissions after 90 days.

To apply
Send your resume with a short note on why this role fits you.

Requirements are non-negotiable.