HRGA Staff

A. Human Resources Operations
• Maintain and safeguard employee records, 201 files, HR databases, and employment-related
documentation.
• Process employee movement documents, including promotions, transfers, disciplinary actions, and
terminations.
• Prepare Certificates of Employment and other employment-related documents.
• Facilitate employee exit processes, including exit interviews, clearances, quitclaims, and return of
company property.
• Support the implementation and dissemination of HR policies, procedures, announcements, and
updates.
• Ensure HR processes and documentation comply with company policies, ISO standards, labor laws,
and government regulations.
B. Compensation, Benefits, and Payroll Support
• Assist employees with inquiries regarding compensation, benefits, and government-mandated
contributions.
• Support payroll processing by gathering, reviewing, and validating timekeeping and compensation
data.
• Process mandatory government contributions, employee benefits, loans, and related billings.
• Support in administering HMO enrollment, deletion, and reimbursement processes.
• Assist employees in availing company-initiated and government-mandated benefits.
• Support initiatives for the improvement and enhancement of employee benefits.
C. Employee Relations
• Address employee concerns and inquiries, resolve minor issues when appropriate, and escalate
matters requiring further action.
• Facilitate disciplinary processes, including Incident Reports (IR), Notices to Explain (NTE),
investigations, administrative hearings, and Disciplinary Actions/Notices of Decision.
• Conduct employee orientations, refresher sessions, and policy awareness activities.
• Support employee engagement and retention initiatives.
D. Recruitment and Onboarding
• Coordinate with department heads to identify staffing requirements.
• Source, screen, and interview candidates through appropriate recruitment channels.
• Coordinate background checks and pre-employment requirements, including medical examinations.
• Prepare and extend job offers and employment contracts.
• Facilitate onboarding and new hire orientation, including management introductions and facility tours.
• Maintain recruitment records and support employer branding, internal mobility, and career
development initiatives.
Unit 4 and 5 ILO Land Inc. Warehouse No. 3 American Road, Greenfield Automotive Park Don Jose, Santa Rosa City, Laguna 4026
E. Expatriate Support and HR Reporting
• Process Alien Employment Permits (AEP), PEZA visas, and other work-related permits and
documents for Japanese expatriate employees.
• Compile and analyze HR data and prepare weekly, monthly, annual, and management reports.
• Assist in generating HR metrics and analytics and facilitate the distribution and consolidation of
performance evaluation results.
F. General Affairs and Administrative Services
• Assist in scheduling meetings, managing calendars, coordinating office logistics, and handling
administrative correspondence and records.
• Coordinate facility maintenance, repairs, renovations, and room scheduling.
• Maintain and update HR bulletin boards.
• Support the implementation of HRGA activities and projects.
• Coordinate and monitor vendors and service providers for canteen, shuttle and transportation, and
utility services.
G. Inventory, Assets and Resource Management
• Assist in managing and monitoring administrative inventories and company assets.
• Handle the requisition, replenishment, and record-keeping of office supplies, pantry supplies,
janitorial supplies, gasoline, uniforms, and RFID funds.
• Ensure the proper utilization and safeguarding of company resources within the assigned area of
responsibility.
H. Events, Travel and Logistics
• Support the planning and execution of company events, meetings, and activities.
• Assist in employee travel arrangements and accommodations.
• Coordinate transportation arrangements for employees and company activities, including internal and
outsourced transportation.
I.
Other Responsibilities
• Perform other related duties and special assignments as may be delegated from time to time.