Administrative & Operations Assistant (Work From Home)

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We’re looking for a highly organized and proactive Administrative & Operations Assistant to support a growing home services company.

This role is ideal for someone with experience supporting home service businesses such as HVAC, Solar, Electrical, Plumbing, Roofing, or similar industries. You’ll play a key role in keeping administrative processes organized, supporting daily operations, and helping the business run efficiently behind the scenes.

Working closely with management, you’ll maintain records, coordinate administrative tasks, support operational workflows, and contribute to the overall success of the business. This is a back-office role with no sales or customer service responsibilities.

What You’ll Be Doing:
* Preparing invoices, work orders, estimates, and service-related documents
* Processing warranty registrations and rebate applications
* Maintaining accurate records across multiple systems
* Organizing files, documents, and internal databases
* Coordinating administrative tasks and supporting daily operations
* Monitoring deadlines, task progress, and project updates
* Creating and scheduling social media content when needed
* Assisting with special projects and operational initiatives

What We’re Looking For
You should have:
* Previous experience in an administrative, operations, executive assistant, project coordination, or similar support role
* Experience working with a home services company
* Strong written and verbal English communication skills
* Excellent organization and attention to detail
* The ability to work independently and manage multiple priorities
* Experience with CRM systems, project management tools, Google Workspace and/or Microsoft Office
* Familiarity with AI productivity tools such as ChatGPT

Bonus points if you have experience with permits, warranty registrations, rebates, compliance documentation, SOP creation, social media scheduling, or process improvement.

How To Apply:
Please submit an accessible copy or link to your CV/resume.

To help us review applications efficiently, please ensure any shared links are accessible without requesting permission.

As a quick attention-to-detail check, please include the word “SERVICE” at the beginning of your application message