Sales Assistant

We are seeking a Charter Retail & Sales Assistant to support the Sales Brokerage and Charter Retail Department by ensuring the smooth flow of information and managing administrative activities across the sales and charter divisions. This role is essential to supporting brokers, managing client communications, coordinating vendor relationships, and maintaining operational records that keep the luxury yachting sales process running efficiently.

The ideal candidate will have 5+ years of experience as a PA or Sales Assistant, with exceptional organizational skills, attention to detail, and the ability to work across multiple priorities in a fast-paced, client-facing environment. You will be well-presented, self-motivated, and capable of working independently while supporting a team of sales and charter brokers managing complex transactions. Experience in the yachting industry is strongly preferred.

**Job Responsibilities:**
- Assist sales and charter brokers in creating presentations and itineraries.
- Support the team with day-to-day activities and client inquiries.
- Assist brokers in general tasks to generate new business and ensure top service levels toward clients.
- Assist brokers in dealing with clients, captains, managers, yacht agents, and ports.
- Pull market data from various yachting MLS systems as needed.
- Answer the telephone, meet and greet clients and prospective clients when required.
- Help arrange travel plans and accommodation for clients and team members.
- Work in close collaboration with the marketing department on promotional activities.
- Work in close collaboration with the accounting team on financial and contractual matters.
- Attend and represent the company at yacht shows and open houses.
- Support the marketing team by editing, organizing relevant information, and coordinating with the design team.
- Prepare customized marketing presentations, marketing plans, flyers, and collateral in collaboration with marketing.
- Assist in planning charter events, such as open houses, familiarization trips, sales and charter shows.
- Prepare contract details and work on contracts for various sales departments.
- Draft letters, review documents and materials for accuracy and compliance.
- Compile monthly Sales & Charter updates and reports.
- Set up mailings and client communications as directed.
- Maintain and upkeep company databases for accuracy and completeness.
- Order and stock the charter department with necessary stationary and housekeeping products.
- Perform miscellaneous duties as requested by leadership and brokers.

**Qualifications:**
- Minimum 5+ years of experience as a PA or Sales Assistant.
- Excellent organizational skills and attention to detail.
- Strong written, verbal, and presentation skills.
- Self-motivated and self-driven with ability to work on own initiative.
- Ability to think ahead and anticipate needs before they arise.
- Ability to follow precise procedures and processes.
- Excellent organization and time management skills.
- Ability to maintain a high level of confidentiality at all times.
- Ability to work for different people simultaneously, prioritize, and multi-task.
- Ease in interacting with people and handling teamwork.
- Well-presented and businesslike demeanor.
- Advanced proficiency in Microsoft Word, Excel, Outlook, Adobe (Basic Photoshop, PDF), and Internet.
- Bachelor's Degree.
- Excellent grammar and typing skills.
- Advanced problem-solving skills.
- Working knowledge of yachting MLS systems and tools.
- Experience in the yachting industry is strongly preferred.
- Multilingual capabilities are a plus.
- Flexibility and availability for yacht shows and company events.

**Requirements:**
- Updated Resume/CV.
- Ability to work in a fast-paced, dynamic environment.
- Reliable internet connection and personal computer.
- UPS/battery backup to ensure continuity during power interruptions.

**Benefits:**
- Competitive salary with performance-based incentives.
- WFH set-up.
- Opportunities for career advancement.
- HMO coverage for employee and immediate family members.

Join our team now and be part of the top 1% talent in the Philippines!